Email Opening Title Assistant to the Chief Curator  Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Non-Exempt   Close Date   Description The Assistant to the Chief Curator is responsible for managing the schedules and communications of the Chief Curator. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, and coordinating travel arrangements. The Assistant to the Chief Curator reports directly to the Chief Curator and will work from the primary Garden campus, located at 611 SW Kingston Avenue. COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus. Candidates must be fully vaccinated by their hire date. ‘Fully vaccinated’ means 2 shots of either the Moderna or Pfizer vaccine, or 1 shot of the Johnson & Johnson vaccine – plus 2 weeks after the final shot. Additionally, the Garden is also requiring all staff and volunteers to receive their booster vaccination by February 15th, or as soon as they have reached eligibility per the CDC guidelines. Proof of vaccination will be required upon hire.   Primary Duties  Manage and maintain the Chief Curator’s schedule, including meetings, on his behalf Create materials for meetings, take minutes, and research information Support the Chief Curator with national and international outreach in garden communities Maintain communication with national and international partners Assist the Chief Curator with his travel arrangements and meeting appointments Help the Chief Curator prepare project proposals, timeframes, schedule, and budget Manage the Chief Curator’s library, archive, and project documents Other duties as assigned   Other Responsibilities   Familiarize oneself with the organization and the Employee Handbook Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication  Serve as a role model for Garden volunteers, providing support and encouragement to volunteers in their roles across the Garden Maintain a high level of professionalism in manner and appearance Adhere to Garden Dress Code (business casual)   Qualifications Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role. At least 3 years of proven administration and assistant experience Excellent organizational skills and attention to detail Precise, proper writing and speaking skills Fluency in speaking, reading, and writing Japanese language for business settings Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) Current driver’s license and clean DMV record   Special Requirements Ability to work under pressure, meeting multiple demands and priorities Job may involve some medium to light lifting Job requires occasional work on weekends and evenings   Compensation & Schedule Wage: $20.00/hour This is a full-time, hourly position with 40 hours per week. Shifts are typically 8 hours (plus ½ hour lunch), between 8:00am and 5:00pm, Monday – Friday. Benefits: health, dental, and vision insurance (premium 100% covered for employees) 401k plan (after 6 months, with 4% employer match after 1 year) flexible spending accounts for medical and dependent care expenses paid vacation, sick, and holiday time free access to the Employee Assistance Program (EAP)   Applications To apply, please submit a resume, cover letter, and three work-related references. Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.   About the Organization Portland Japanese Garden is renowned as the most authentic and finest Japanese garden outside of Japan. The Garden typically has a year-round staff of 95+ FTE's and 35+ seasonal staff, supplemented by over 200 volunteers. All of our staff play a vital role in helping our visitors experience the beauty and tranquility of the garden and expand their understanding of Japanese culture. A few of the benefits our employees enjoy include: • Working for a beautiful, authentic Japanese garden, overlooking the city • Incentives for alternative transportation for your commute to work (applies only to those working at the campuses in Washington Park) • A workplace culture that prioritizes hiring and promoting from within • Access to the Garden for you, your family, and your friends • The opportunity to attend a variety of cultural events • A 30% discount on most items in the gift shop • Reciprocal access to other area attractions, such as the Portland Art Museum, OMSI, and the Oregon Zoo   EOE Statement Portland Japanese Garden is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We recruit, employ, train, compensate, and promote without regard to race, color, national origin, creed, religion, sex, gender identity, sexual orientation, marital status, parental status, disability, age, veteran status, or any other status protected by law. It is also the policy of Portland Japanese Garden that all employees are entitled to a work environment free from all forms of discrimination. Discrimination or harassment based upon any of these factors is inconsistent with the policy and philosophy of Portland Japanese Garden and will not be tolerated at any time.   This position is currently not accepting applications. To search for an open position, please go to http://JapaneseGardenSocietyOfOregon.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category Administrative Assistant in Portland, OR Posted on: 4/4/2024 [Apply Now] Other Jobs Within 60 Miles Administrative Assistant in Portland, OR Posted on: 4/4/2024 [Apply Now] Seasonal Visitor Relations Associate in Portland, OR Posted on: 4/17/2024 [Apply Now] Gardener in Portland, OR Posted on: 4/8/2024 [Apply Now]

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