Grant Administrative Specialist (Administrative Analyst/Specialist Exempt I), Part-Time, 75% Time Base, Temporary

  • Sonoma State University
  • Rohnert Park, CA, USA
Part Time Admin-Clerical

Job Description

Application Process

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, January 14th.


Please review the position description listed above for full scope of responsibilities and qualifications.


Job Summary

Reporting to and under the general supervision of the Chief of Staff and Vice President of Strategic Initiatives and Diversity (COS/VP)and Executive Assistant to the Vice President and Finance/Principal Investigator (PI) for the Office for the Violence Against Women’s (OVW) grant, and in collaboration with members of Sonoma State University’s Coordinated Campus Response Team (CCR), the OVW Administrative Specialist performs varied administrative, technical and analytical duties and provides day to day oversight for the planning and roll out of the bystander intervention program and support for outreach, recruiting, and training initiatives as related to the creation of the program, and assists the PI in the preparation of the administrative components of the grant according to the parameters of the grant guidelines to ensure the project achieves its stated goals. Work involves participation in the development, alteration, implementation and evaluation of the grant’s program's policies and procedures. The incumbent independently plans and performs research, compiles data and prepares and presents reports with reliable conclusions and recommendations in relation to the bystander program for action within the Campus Coordinated Response team. The incumbent contributes to the completion of broad and more complex organizational or program projects and goals, often providing project and program leadership. Contacts involve interaction with all levels inside and outside the university, and include dealing with sensitive and confidential information and situations.


Key Qualifications

This position requires a bachelor's degree preferably in Student Affairs, Women and Gender Studies, Sociology, Social Work, Criminal Justice or related fields and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, specifically as related to domestic and dating violence, sexual assault, and stalking, plus two years of related experience in dating and domestic violence, sexual assault, and stalking programming. In addition, one year working directly with grants, program development and implementation, and coordination of student support services geared to college students is preferred. Familiarity with and/or ability to quickly gain understanding of California State University (CSU) policies and procedures. Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel) required. Knowledge of Google Suite, social media platforms, and PeopleSoft preferred.


Salary and Benefits

The anticipated starting salary placement depends on qualifications, experience and salary budget, and will not exceed $3,503.25 a month at a 75% time base. This is a part time, temporary, exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date.


This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.


A comprehensive benefits summary for this position is available online by clicking to be taken to the CSU benefits page.


Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.


The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.


Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).


Positions are posted for a minimum of 14 calendar days.


For questions related to the application process, please reach out to The ADA Coordinator is also available ( to assist individuals with disabilities in need of accommodation during the hiring process.