Administrative Assistant

  • Brentwood School
  • Los Angeles, CA, USA
Full Time Academia Admin-Clerical Education

Job Description

Brentwood School inspires every student to:

Think critically and creatively.

Act ethically.

Shape a future with meaning.



Administrative Assistant to the Lower School Director


Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant to the Lower School Director to support the Director in maintaining the routine functions of the academic day and school year. In addition, the Administrative Assistant assists the Director with special activities, some of which involve attendance at evening events. The Administrative Assistant must exercise excellent judgement and communications skills to deal with a broad spectrum of constituents, including faculty, staff, administration, students, parents/guardians. This position handles sensitive and confidential information regularly, so diplomacy, tact, and discretion are essential skills. This is a 12-month position that we are looking to fill in November of 2021.


The principal responsibilities include, but are not limited to:


Manage the Director’s and Assistant Director’s schedulesManage the West Campus Faculty, Room Reservations, and Duty Calendars Enter and manage all data in Blackbaud including report cards, student records, class rosters, etc.Place supply orders Schedule all substitutes and records faculty and staff absencesProcess payroll timesheets Is responsible for accounts payable/receivable and budgets in the Lower SchoolAssist with the implementation of various meetings and events on campusPrepare communications to families, faculty/staff, and students throughout the yearGenerate report cardsMonitor callsAssist the Director with special activities, ceremonies, and eventsOther duties as determined by the Director


Required skills:

Well-developed communication and interpersonal skills and the ability to maintain effective working relationshipsAbility to handle confidential mattersAbility to multitask with a focus on detailsExcellent proofreading skillsAbility to work collaborativelyAbility to prioritize and manage simultaneous demands independently with a willing, friendly attitudeCommitment to equity and inclusionFlexibilityA sense of humor, warmth of personality, and energyStrong collaboration and cross-cultural competency


Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the school’s website:


Interested candidates should submit a letter of interest, resume, and three references electronically to:


Karen Laudadio

Lower School Administrative Assistant

12001 Sunset Boulevard

Los Angeles, CA 90049