Brentwood School inspires every student to:
Think critically and creatively.
Shape a future with meaning.
Administrative Assistant to the Lower School Director
Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant to the Lower School Director to support the Director in maintaining the routine functions of the academic day and school year. In addition, the Administrative Assistant assists the Director with special activities, some of which involve attendance at evening events. The Administrative Assistant must exercise excellent judgement and communications skills to deal with a broad spectrum of constituents, including faculty, staff, administration, students, parents/guardians. This position handles sensitive and confidential information regularly, so diplomacy, tact, and discretion are essential skills. This is a 12-month position that we are looking to fill in November of 2021.
The principal responsibilities include, but are not limited to:
● Manage the Director’s and Assistant Director’s schedules● Manage the West Campus Faculty, Room Reservations, and Duty Calendars ● Enter and manage all data in Blackbaud including report cards, student records, class rosters, etc.● Place supply orders ● Schedule all substitutes and records faculty and staff absences● Process payroll timesheets ● Is responsible for accounts payable/receivable and budgets in the Lower School● Assist with the implementation of various meetings and events on campus● Prepare communications to families, faculty/staff, and students throughout the year● Generate report cards● Monitor calls● Assist the Director with special activities, ceremonies, and events● Other duties as determined by the Director
● Well-developed communication and interpersonal skills and the ability to maintain effective working relationships● Ability to handle confidential matters● Ability to multitask with a focus on details● Excellent proofreading skills● Ability to work collaboratively● Ability to prioritize and manage simultaneous demands independently with a willing, friendly attitude● Commitment to equity and inclusion● Flexibility● A sense of humor, warmth of personality, and energy● Strong collaboration and cross-cultural competency
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the school’s website: www.bwscampus.com.
Interested candidates should submit a letter of interest, resume, and three references electronically to:
Lower School Administrative Assistant
12001 Sunset Boulevard
Los Angeles, CA 90049