Strategic Policy & Project Manager (Analyst III) - Revised (Application Limit Extended)

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Strategic Policy & Project Manager (Analyst III) - Revised (Application Limit Extended)

Salary

$72,530.00 - $131,248.00 Annually

Location

1120 SW 5th Ave, OR

Job Type

Regular

Job Number

2020-00348

Bureau

OMF-Office of the Chief Administrative Officer

Opening Date

06/15/2020

Closing Date

6/29/2020 11:59 PM Pacific

Max Number of Applicants

150

The Position


Are you an accomplished project manager with a passion for civic engagement and a strong commitment to equity?
Are you excited about the opportunity to directly shape the future of your local government?
Then you might be a great candidate as the next Strategic Project Manager on the City of Portland's
Strategic Projects and Opportunities Team, known as SPOT.
 

This recruitment will remain open until 150 applications have been received or until the posted closing date, Monday, June 29, 2020, whichever comes first.  Applications received after the 150 application limit has been reached will not be included in this recruitment process. 

 

Based in the Office of the Chief Administrative Officer, the Strategic Projects and Opportunities Team plans and delivers projects, programs and policies with significant municipal or community impact. We conduct highly complex analyses on a wide range of management, administrative, financial, asset management and other organizational issues and provide advice to City executives.

For the next two years, your focus in this position will be convening the City's Charter Commission to evaluate Portland's form of government and engage the community in a conversation about its future. The Commission is appointed by the City Council and comes together at least once a decade to review the City charter and recommend changes. Community advocacy has sparked interest in considering a significant transformation to the way Portland elects leaders and manages day-to-day business.

As the project manager, you will lead the complex process of developing recommendations for consideration by the City Council – and, ultimately, Portland voters. Your duties will include facilitating Charter Commission meetings, initiating and analyzing research, engaging a broad range of stakeholders, briefing the Mayor and City Council, and guiding recommendations in partnership with Commission. You will serve as a strategic adviser to the City's Chief Administrative Officer and other executives, as well as a champion for community voices. This project will involve complicated financial, legal and political considerations, while also sparking passionate debate. The City is committed to elevating the voices of people of color and others who have historically been marginalized by government processes.

SPOT's work is politically sensitive, requiring independent judgment and discretion. We're looking for somebody with experience guiding complex projects that require extensive coordination, both within and across organizations. Successful candidates will bring excellent written and verbal communication skills and a track record of positive working relationships. It's essential that you can prioritize work and respond to emerging problems and opportunities. Knowledge of public administration and city service delivery is important, and so is experience advancing diversity, equity and inclusion. As a facilitator, you should be adept at advising committee members, supporting and guiding discussion, solving problems and coordinating work teams. You should also be prepared to oversee the day-to-day work of staff contributing to projects and manage contracts with consultants.

In addition to supporting the Charter Commission, you will guide other challenging and exciting projects to improve the way the City works and drive toward our "One City" vision – collaborating across bureaus to deliver the best possible outcomes for Portland residents. Your portfolio will include citywide policy development, strategic planning and organizational improvement.

We work in the newly reconstructed Portland Building, featuring collaborative workspaces, new furnishings and technology, an on-site gym and locker room, and many other amenities. Our team works hard, has fun and cares deeply about the community we serve. 

Any combination of education and experience listed below would be preferable but it is not required:

  • Education/Training: Bachelor's degree from an accredited college or university in management, finance, business administration, public administration, or a related field;

AND

  • Experience: Six (6) years of professional and responsible experience performing analytical or related work in a public agency.

To Qualify

All of the following minimum qualifications are required for this position.  Applicants must specifically address and demonstrate how their education, training and/or experience, meets each of the following minimum qualifications.  (Please see "Application Instructions" below.)
  1. Demonstrated experience planning and managing multiple, complex projects or programs, preferably in the public sector.
  2. Ability and experience analyzing complex administrative, operational, economic, political and organizational problems, performing technical research, and explaining and applying relevant laws, regulations, ordinances and policies including evaluating alternatives and reaching sound, logical, fact-based conclusions and recommendations.
  3. Ability and experience facilitating meetings, task forces and discussions with a wide range of internal and external stakeholders, who may hold competing interests or desire varied outcomes.
  4. Ability and experience preparing clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience, and presenting conclusions and recommendations clearly, logically and persuasively to a diverse group of audiences.
  5. Ability and experience establishing and maintaining effective working relationships with bureau managers and staff, elected officials, representatives of other governmental agencies, the public and others encountered in the course of work.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in your resume and responses to the supplemental questions weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.  
 
**PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
 
Recruitment Timeline:
  • Position Posted:  06/15/20 - 06/29/20
  • Applications Reviewed:  week of 06/29/20
  • Eligible List:  week of 07/06/20
  • Selection Phase Begins:   Tentatively the week of 07/20/20

Please note:  All timelines are approximate and subject to change.  This timeline may be delayed due to impacts from the current COVID-19 situation. Any updates will be sent to candidates via email.  If you have a specific question, please feel free to contact the recruiter below.
 
Application Instructions
Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your  responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in your responses to the supplemental questions.
  • If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Applications for this position will be accepted, online, until 150 completed applications have been received, but will close no later than 11:59 PM, on June 29, 2020, whichever comes first.   Do not attach materials not requested.  Applications received after the 150 application limit has been reached will not be included in this recruitment process.   E-mailed and/or faxed applications will not be accepted.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
 
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
 
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
 
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.


Did you know? The City of Portland offers "How to Apply Classes" that are free and review best practices for applying to the City.  Follow the link for the most recent list of scheduled dates: www.bit.ly/howtoapplyclass


Contact Information
Teresa Dahrens, Senior Recruiter
Bureau of Human Resources
Teresa.Dahrens@portlandoregon.gov
(503) 823-4516


An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits
 
This summary outlines the benefit programs, actual benefts may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.

More detailed information can be obtained by calling the Benefits & Wellness Office at 503-823-6031.
 
  • A choice of two medical/vision plans and two dental plans.
  • Coverage is available to benefits-eligible employees, their spouse/domestic partner and eligible dependent children up to age 26.
  • For full time employees, the City pays 95% of the cost of coverage, you pay 5%.
  • The part-time employees' cost is pro-rated based on the number of hours in the employee's regular work schedule.
  • We offer many on-site fitness center locations and classes, stretching,
  • discounts to local fitness clubs,
  • smoking cessation benefits,
  • chronic care coaching programs,
  • worksite wellness screenings and flu shots.
  • Basic life insurance at no cost to full time employees.
  • Levels of coverage are based on bargaining units, employment status and/or annual salaries.
    • Supplemental life insurance - employees may purchase up to $500,000 for themselves
    • up to $300,000 for their spouse or domestic partner.
    • up to $25,000 for dependent children.
    • This coverage is portable upon retirement or separation. There are some limitations on coverage level.
  • Depending on your bargaining unit, you may be eligible for Basic Long Term disability coverage which will pay up to 40% of your basic monthly earnings up to $3,333 per month.
  • The benefit is available 60 days from the onset of the approved disability, or exhaustion of sick leave, whichever is later.
  • Preexisting condition limitations do apply.
  • Employees may also purchase an additional 20% (of your basic monthly earnings up to $1,667 per month) coverage.
Short-Term Disability
  • Depending on your bargaining unit, you may be eligible for Basic Short-Term disability coverage which will pay up to 40% of pre-disability earnings for eligible employees
  • The benefit is available after a 14-day waiting period, and can continue for 90 days.
  • Pre-existing condition limitations do apply.
  • Employees may also purchase an additional 20% benefit (of your basic monthly earnings up to $1,667 per month) coverage.
  • Employee Assistance Plan (EAP) provides confidential counseling services for employees and eligible dependents.
  • Effective July 1, 2013, the plan provides up to five free visits per year.
  • Medical Expense Reimbursement Plan (MERP) allows you to make pre-tax contributions to your account to pay for eligible medical/dental/vision expenses which are not paid by your health insurance (deductibles, co-pays, etc.)
  • Dependent Care Account Program (DCAP) allows you to pay for your eligible dependent care expenses with pre-tax dollars. The maximum allowable you may contribute to this plan is $5,000. 
  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
    • The City currently pays the employee's share of the retirement contribution.
    • Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)
  • Option to contribute a portion of your earnings on a pre-tax basis to the City's Deferred Compensation Program.
Paid Leave
  • 112 hours of vacation each year initially. This accrual will increase over time.
  • Sick leave typically accrues up to a maximim rate of 40 hours per calendar year
  • 10 paid holidays each year
  • Three personal days accrue each year
Family Medical Leave

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.
 
  • City's TRIP Reduction Incentive Program (for transportation options)

01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.

A lack of a complete and thorough response to each of the supplemental questions in the space provided may result in disqualification from the examination. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your work history.

All of the supplemental questions below that are specifically listed in the "To Qualify" section are required for this position. Please provide unique responses for each question that specifically address the qualification(s). Answering "No", "See resume", or entering "N/A" in the open text field to any of the minimum qualifications may result in elimination from further consideration.

If you are requesting veterans preference, please be sure to not only select that you are a veteran, but also upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.


Have you read and do you understand the information listed above?
  • Yes
  • No
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
  • My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
  • You may release my application, I am waiving confidentiality.
04
Do you possess demonstrated experience planning and managing multiple, complex projects or programs, preferably in the public sector?
  • Yes
  • No
05
If you answered "Yes" to the previous question, please describe, in detail, your experience planning and managing multiple, complex projects or programs, preferably in the public sector.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
06
Do you possess the ability and experience analyzing complex administrative, operational, economic, political and organizational problems, performing technical research, and explaining and applying relevant laws, regulations, ordinances and policies including evaluating alternatives and reaching sound, logical, fact-based conclusions and recommendations?
  • Yes
  • No
07
If you answered "Yes" to the previous question, please describe, in detail, your ability and experience analyzing complex administrative, operational, economic, political and organizational problems, performing technical research, and explaining and applying relevant laws, regulations, ordinances and policies including evaluating alternatives and reaching sound, logical, fact-based conclusions and recommendations.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
08
Do you possess the ability and experience facilitating meetings, task forces and discussions with a wide range of internal and external stakeholders, who may hold competing interests or desire varied outcomes?
  • Yes
  • No
09
If you answered "Yes" to the previous question, please describe, in detail, your ability and experience facilitating meetings, task forces and discussions with a wide range of internal and external stakeholders, who may hold competing interests or desire varied outcomes.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
10
Do you possess the ability and experience preparing clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience, and presenting conclusions and recommendations clearly, logically and persuasively to a diverse group of audiences?
  • Yes
  • No
11
If you answered "Yes" to the previous question, please describe, in detail, your ability and experience preparing clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience, and presenting conclusions and recommendations clearly, logically and persuasively to a diverse group of audiences.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
12
Do you have the ability and experience establishing and maintaining effective working relationships with bureau managers and staff, elected officials, representatives of other governmental agencies, the public and others encountered in the course of work?
  • Yes
  • No
13
If you answered "Yes" to the previous question, please describe, in detail, your ability and experience establishing and maintaining effective working relationships with bureau managers and staff, elected officials, representatives of other governmental agencies, the public and others encountered in the course of work.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
14
The City of Portland is committed to recognizing and removing of systemic barriers to fair and just distribution of resources, access and opportunity, starting with issues of race and disability. Based on your training or life experience, how would you contribute to the City's effort to advance equity, increase access and remove barriers for Portlanders?

Required Question

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