Engineering Contracts Analyst I (Water Bureau)

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Engineering Contracts Analyst I (Water Bureau)

Salary

$55,370.00 - $102,648.00 Annually

Location

OR 97204, OR

Job Type

Regular

Job Number

2020-00001

Bureau

Portland Water Bureau

Opening Date

12/30/2019

Closing Date

1/20/2020 11:59 PM Pacific

The Position


The Portland Water Bureau (PWB) serves more than 900,000 retail and wholesale customers, almost a quarter of Oregon's population. The PWB, Engineering Services Group (ESG) is responsible for planning, design and constructing the bureau's capital improvement, developer and interagency projects. The PWB ESG's Contract Administration unit has a vacancy and is seeking to fill an Analyst I position.

The Contract Administration unit plays a vital role in the procurement process used in design and construction. Services provided by the unit includes procurement guidance; contract development and acquisition; establishing best practices for improving contract administration for workgroups; overseeing the Bureaus process for submission of council actions associated with procurement actions; and, assistance to improve efficiency, effectiveness and equity in Bureau procurements.

The Analyst I position is responsible for performing advanced-level logistical, financial, statistical and other management analysis in the ESG's Contract Administration unit. The position will provide procurement and contract administration support to capital improvement program projects for the ten-year requirement for filtration plant construction; enforces procurement policies and procedures to ensure cost control, contractor performance, and legal compliance; and performs a variety of office-specific program administration and analytical functions in assigned area of responsibility.

The Analyst I position will develop, review, process and administer Professional, Technical, and Expert, Construction, Goods & Services, intergovernmental agreements, grants and other contractual documents to ensure compliance with City, State and Federal guidelines and for clarity, enforceability, and cost effectiveness. The position will be responsible to update, adjust, reconcile and maintain contract budgets using various financial systems, and databases; allocate costs to programs; process invoices; and monitor contract spending.

The position will also apply City and Bureau compliance and equity program requirements to solicitation documents and monitor those requirements by coordinating with City Procurement and analyzing monthly workforce and equity reports. This position participates in various procurement and project workgroups; and, participates at annual diversity workshops and tradeshow events as directed.

PWB values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PWB encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds.

Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
 

To Qualify

Applicants must specifically address and demonstrate in their resume and supplemental question answers how their education, training and/or experience, meets each of the following required minimum qualifications:
  1. Knowledge of public administration, municipal budget development, public agency financial management and reporting, and administrative, organizational, procedural, and financial analysis.
  2. Knowledge of: processes, techniques, laws, regulations and guidelines of governmental purchasing; basic contracting.
  3. Knowledge of administrative rules and the ability to analyze, interpret, explain, and apply relevant laws, regulations, ordinances, policies, and procedures.
  4. Ability to analyze and identify administrative, operational, economic, financial, budgetary, and organizational issues; evaluate alternatives; provide sound, logical, fact-based conclusions and recommendations.
  5. Ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare clear, concise, and comprehensive reports, correspondence, and other documents involving administrative, organizational, technical, budgetary, and financial data; communicate complex analytical topics to non-technical audiences.
  6. Ability to utilize City-specific technology and general office software.

Applicants must also possess:
 A valid state driver's license.

Preferred Qualifications:
Bachelor's degree from an accredited college or university with major course work in management, business or public administration, or a related field.

Any combination of education and experience that is equivalent to the listed preferred qualifications is acceptable.

Education/Training: Course work from an accredited college or university in management, finance, accounting, business administration, public administration, or a related field; AND Experience: One (2) year of professional and responsible analytical or related work experience.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to the supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information.  Additional evaluation for required certifications may be required prior to the establishment of the eligible list and/or final selection.

** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
 
Application Instructions Applicants must submit a professional résumé online, as well as answer the supplemental questions specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
 
  • Your résumé and answers to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your answers to each supplemental question should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications.  You may want to prepare your answers offline and then cut and paste into the text box provided.
  • Your résumé should support the details described in your answers to the supplemental questions.
  • If you are requesting Veteran's Preference, as identified below, please describe in your responses to your supplemental questions and résumé any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
 
All completed applications for this position must be submitted no later than the closing date and time of this recruitment.  E-mailed and/or faxed applications will not be accepted.
 

Additional Information


Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
 
ADA Accommodations: If you identify as a person with a disability and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
 
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Questions?

Terrol Johnson, Senior Recruiter Bureau of Human Resources
Terrol.Johnson@portlandoregon.gov (503) 823-3172
An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits
 
This summary outlines the benefit programs, actual benefts may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.  

More detailed information can be obtained by calling the Benefits & Wellness Office at 503-823-6031.
 
  • A choice of two medical/vision plans and two dental plans.
  • Coverage is available to benefits-eligible employees, their spouse/domestic partner and eligible dependent children up to age 26.
  • For full time employees, the City pays 95% of the cost of coverage, you pay 5%.
  • The part-time employees' cost is pro-rated based on the number of hours in the employee's regular work schedule.
  • We offer many on-site fitness center locations and classes, stretching,
  • discounts to local fitness clubs,
  • smoking cessation benefits,
  • chronic care coaching programs,
  • worksite wellness screenings and flu shots.
  • Basic life insurance at no cost to full time employees.
  • Levels of coverage are based on bargaining units, employment status and/or annual salaries.
    • Supplemental life insurance - employees may purchase up to $500,000 for themselves
    • up to $300,000 for their spouse or domestic partner.
    • up to $25,000 for dependent children.
    • This coverage is portable upon retirement or separation. There are some limitations on coverage level.
  • Depending on your bargaining unit, you may be eligible for Basic Long Term disability coverage which will pay up to 40% of your basic monthly earnings up to $3,333 per month.
  • The benefit is available 60 days from the onset of the approved disability, or exhaustion of sick leave, whichever is later.
  • Preexisting condition limitations do apply.
  • Employees may also purchase an additional 20% (of your basic monthly earnings up to $1,667 per month) coverage.
  • Employee Assistance Plan (EAP) provides confidential counseling services for employees and eligible dependents.
  • Effective July 1, 2013, the plan provides up to five free visits per year. 
  • Medical Expense Reimbursement Plan (MERP) allows you to make pre-tax contributions to your account to pay for eligible medical/dental/vision expenses which are not paid by your health insurance (deductibles, co-pays, etc.) 
  • Dependent Care Account Program (DCAP) allows you to pay for your eligible dependent care expenses with pre-tax dollars. The maximum allowable you may contribute to this plan is $5,000. 
  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
    • The City currently pays the employee's share of the retirement contribution.
    • Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) 
  • Option to contribute a portion of your earnings on a pre-tax basis to the City's Deferred Compensation Program.
Paid Leave
  • 80 hours of vacation each year initially. This accrual will increase over time. 
  • Sick leave typically accrues at the rate of 104 hours each year
  • 10 paid holidays each year
  • three personal days accrue each year
Family Medical Leave

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.
 
  • City's TRIP Reduction Incentive Program (for transportation options)

01
Thank you for your interest in transferring to another opportunity within your classification. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step in validating if you meet the eligibility for transferring.

Answering "No", will result in elimination from further consideration.

If you are requesting veteran's preference, please be sure to not only select that you are a veteran, but also upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.
Have you read and understood all of the information listed above?
  • Yes
  • No
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate:
  • My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
  • You may release my application, I am waiving confidentiality.
04
Do you possess knowledge of municipal budget development, public agency financial management and reporting, and administrative, organizational, procedural, and financial analysis?
  • Yes
  • No
05
Please describe how you have applied your knowledge of municipal budget development, public agency financial management and reporting, and administrative, organizational, procedural, and financial analysis.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
06
Do you possess knowledge of the processes, techniques, laws, regulations and guidelines of governmental purchasing; basic contracting?
  • Yes
  • No
07
Please describe how you have applied your knowledge of the processes, techniques, laws, regulations and guidelines of governmental purchasing; basic contracting.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
08
Do you possess knowledge of administrative rules and the ability to analyze, interpret, explain, and apply relevant laws, regulations, ordinances, policies, and procedures?
  • Yes
  • No
09
Please describe how you have applied your knowledge of administrative rules and the ability to analyze, interpret, explain, and apply relevant laws, regulations, ordinances, policies, and procedures.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
10
Do you have the ability to analyze and identify administrative, operational, economic, financial, budgetary, and organizational issues; evaluate alternatives; provide sound, logical, fact-based conclusions and recommendations?
  • Yes
  • No
11
Please describe how you have applied your ability to analyze and identify administrative, operational, economic, financial, budgetary, and organizational issues; evaluate alternatives; provide sound, logical, fact-based conclusions and recommendations.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
12
Do you have the ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare clear, concise, and comprehensive reports, correspondence, and other documents involving administrative, organizational, technical, budgetary, and financial data; communicate complex analytical topics to non-technical audiences?
  • Yes
  • No
13
Please describe how you have applied your ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare clear, concise, and comprehensive reports, correspondence, and other documents involving administrative, organizational, technical, budgetary, and financial data; communicate complex analytical topics to non-technical audiences.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
14
Do you have the ability to utilize City-specific technology and general office software?
  • Yes
  • No
15
Please describe how you have applied your ability to utilize City-specific technology and general office software.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)

Required Question

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