Senior Business Operations Manager (Manager III) - Police Bureau

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Senior Business Operations Manager (Manager III) - Police Bureau

Salary

$116,043.00 - $197,246.00 Annually

Location

1111 SW 2nd Ave, OR

Job Type

Regular

Job Number

2019-00647

Bureau

Portland Police Bureau

Opening Date

07/15/2019

Closing Date

8/5/2019 11:59 PM Pacific

The Position


The Portland Police Bureau (PPB) is seeking a proven and experienced Senior Business Operations Manager to lead our Fiscal Services Division.

This is an at-will position which reports directly to the Assistant Chief of Services and oversees a diverse group of approximately 22 employees. This position is responsible for directing the Fiscal Services Division, which includes the Management Services Unit (Fleet, Facilities, and Quartermaster programs), and Alarms Unit.
 
The Senior Business Operations Manager serves as the Police Bureau's top budget and finance manager and provides expert financial and business advice and guidance to Police Bureau management.  The duties of this position entail the management and integration of a diverse group of complex programs and activities.  In addition, this position serves as the liaison between the PPB and other City bureaus in all Fiscal-related programs, technology and enterprise business issues and asset management issues.  This position serves as a major communication point with other City bureaus and plays an integral role in business process improvement and innovation to benefit both internal and external stakeholders and customers. The person in this role must be a change leader for the bureau, with the ability to think strategically and innovatively about business operations, long-term planning, and implementing best practices and equity and inclusion.
 
The Senior Business Operations Manager has direct responsibility for the following general service areas: payroll, timekeeping, accounting, grants, contracts, City Council documents, budget development and reporting, procurement, oversight of the Uniform Daily Assignment Roster and SAP change management, Management Services Unit (Fleet, Facilities, Quartermaster programs), and Alarms Unit. Fiscal Services Division ensures that the bureau adheres to all of the City's financial policies and procedures and the administrative rules associated with the division's areas of responsibility.  The division also has direct input into the development of bureau and City policies and procedures.

Individuals with prior law enforcement budget experience are encouraged to apply.

The successful candidate must be able to pass an in-depth police background investigation.

Why join the City of Portland?
Portland is a full-service city with approximately 6,000 represented and non-represented permanent employees and a budget of over $4.1 billion. The City has maintained its triple-A bond rating for over 40 years, reflecting its strong financial management policies and practices. The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland also participates in PERS, the Oregon Public Employees Retirement System. For more information on the City of Portland's benefits please click here..

To Qualify

The following minimum qualifications are required for this position:
  1. Comprehensive knowledge and experience applying the principles, practices, methods, and techniques of business operations and financial management including: leadership; business management (operations, purchasing, contracting); complex financial analysis, research, and forecasting; operational, strategic, and long-term planning; public administration; program evaluation; budget preparation and administration; maintenance of public records; and business communication.
  2. Proven experience, knowledge, and ability in: effective and inclusive management and supervision of a diverse team; training; and conducting performance evaluations.
  3. Knowledge and experience applying the relevant federal, state, and local laws, statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them and exercise sound, expert independent judgment within law and policy guidelines.
  4. Ability and experience applying creativity and flexibility in problem solving on complex and / or sensitive issues and problems to independently develop sound decisions, conclusions, and recommendations.
  5. Ability and experience communicating effectively, both verbally and in writing; preparing clear, concise and comprehensive reports, correspondence, studies, and other written materials; and presenting information, proposals, and recommendations clearly and persuasively in public settings.
  6. Ability and experience establishing and maintaining effective working relationships with those contacted in the course of work; demonstrate tact, diplomacy, and patience; and gain cooperation through discussion and collaboration.
Applicants must also possess:
  • The ability to successfully pass an in-depth background investigation.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in your resume and responses to the supplemental questions weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.  Some positions may require those placed on the eligible list to complete and sign a criminal background statement before being considered for employment.

Recruitment Timeline:
  • Posting:   07/15/19 - 08/05/19
  • Applications Reviewed:   starting the week of 08/05/19
  • Eligible List:   week of 08/19/19
*Timeline is approximate and subject to change

Additional Information

Application Instructions

Applicants must submit a professional résumé and responses to the attached supplemental questions, in accordance with the following Application Instructions.

Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

  • Your résumé should support the details described in your responses to the supplemental questions.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

In addition to your resume, applicants must also submit full and complete responses to all of the following Supplemental Questions.  A complete response must include full details as to  knowledge and ability as well as where and how this experience was gained.  Failure to provide a full and complete response to all questions may result in your not moving forward in the recruitment process.

All completed applications for this position must be submitted no later than  the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.

If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.

Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

Non-citizen applicants must be authorized to work in the United States at time of application.

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.


Questions?
Teresa Dahrens, Senior Human Resources Analyst
Bureau of Human Resources
Teresa.Dahrens@portlandoregon.gov
(503) 823-4516

An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits
 
This summary outlines the benefit programs, actual benefts may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.  

More detailed information can be obtained by calling the Benefits & Wellness Office at 503-823-6031.
 
  • A choice of two medical/vision plans and two dental plans.
  • Coverage is available to benefits-eligible employees, their spouse/domestic partner and eligible dependent children up to age 26.
  • For full time employees, the City pays 95% of the cost of coverage, you pay 5%.
  • The part-time employees' cost is pro-rated based on the number of hours in the employee's regular work schedule.
  • We offer many on-site fitness center locations and classes, stretching,
  • discounts to local fitness clubs,
  • smoking cessation benefits,
  • chronic care coaching programs,
  • worksite wellness screenings and flu shots.
  • Basic life insurance at no cost to full time employees.
  • Levels of coverage are based on bargaining units, employment status and/or annual salaries.
    • Supplemental life insurance - employees may purchase up to $500,000 for themselves
    • up to $300,000 for their spouse or domestic partner.
    • up to $25,000 for dependent children.
    • This coverage is portable upon retirement or separation. There are some limitations on coverage level.
  • Depending on your bargaining unit, you may be eligible for Basic Long Term disability coverage which will pay up to 40% of your basic monthly earnings up to $3,333 per month.
  • The benefit is available 60 days from the onset of the approved disability, or exhaustion of sick leave, whichever is later.
  • Preexisting condition limitations do apply.
  • Employees may also purchase an additional 20% (of your basic monthly earnings up to $1,667 per month) coverage.
  • Employee Assistance Plan (EAP) provides confidential counseling services for employees and eligible dependents.
  • Effective July 1, 2013, the plan provides up to five free visits per year. 
  • Medical Expense Reimbursement Plan (MERP) allows you to make pre-tax contributions to your account to pay for eligible medical/dental/vision expenses which are not paid by your health insurance (deductibles, co-pays, etc.) 
  • Dependent Care Account Program (DCAP) allows you to pay for your eligible dependent care expenses with pre-tax dollars. The maximum allowable you may contribute to this plan is $5,000. 
  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
    • The City currently pays the employee's share of the retirement contribution.
    • Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) 
  • Option to contribute a portion of your earnings on a pre-tax basis to the City's Deferred Compensation Program.
Paid Leave
  • 80 hours of vacation each year initially. This accrual will increase over time. 
  • Sick leave typically accrues at the rate of 104 hours each year
  • 10 paid holidays each year
  • three personal days accrue each year
Family Medical Leave

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.
 
  • City's TRIP Reduction Incentive Program (for transportation options)

01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.

A lack of a complete and thorough response to each of the supplemental questions in the space provided may result in disqualification from the examination. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your work history.

All of the supplemental questions below that are specifically listed in the "To Qualify" section are required for this position. Please provide unique responses for each question that specifically address the qualification(s). Answering "No", "See resume", or entering "N/A" in the open text field to any of the minimum qualifications may result in elimination from further consideration.

If you are requesting veterans preference, please be sure to not only select that you are a veteran, but also upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all of the information listed above?
  • Yes
  • No
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
Do you have the ability to successfully pass an in-depth background investigation?
  • Yes
  • No
04
Do you possess comprehensive knowledge and experience applying the principles, practices, methods, and techniques of business operations and financial management including: leadership; business management (operations, purchasing, contracting); complex financial analysis, research, and forecasting; operational, strategic, and long-term planning; public administration; program evaluation; budget preparation and administration; maintenance of public records; and business communication?
  • Yes
  • No
05
If you answered "Yes" to the previous question, please describe, in detail, your comprehensive knowledge and experience applying the principles, practices, methods, and techniques of business operations and financial management including: leadership; business management (operations, purchasing, contracting); complex financial analysis, research, and forecasting; operational, strategic, and long-term planning; public administration; program evaluation; budget preparation and administration; maintenance of public records; and business communication.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
06
Do you possess proven experience, knowledge, and ability in: effective and inclusive management and supervision of a diverse team; training; and conducting performance evaluations?
  • Yes
  • No
07
If you answered "Yes" to the previous question, please describe, in detail, your proven experience, knowledge, and ability in: effective and inclusive management and supervision of a diverse team; training; and conducting performance evaluations.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
08
Do you possess knowledge and experience applying the relevant federal, state, and local laws, statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them and exercise sound, expert independent judgment within law and policy guidelines?
  • Yes
  • No
09
If you answered "Yes" to the previous question, please describe, in detail, your knowledge and experience applying the relevant federal, state, and local laws, statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them and exercise sound, expert independent judgment within law and policy guidelines.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
10
Do you possess the ability and experience applying creativity and flexibility in problem solving on complex and / or sensitive issues and problems to independently develop sound decisions, conclusions, and recommendations?
  • Yes
  • No
11
If you answered "Yes" to the previous question, please describe, in detail, your ability and experience applying creativity and flexibility in problem solving on complex and / or sensitive issues and problems to independently develop sound decisions, conclusions, and recommendations.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
12
Do you possess the ability and experience communicating effectively, both verbally and in writing; preparing clear, concise and comprehensive reports, correspondence, studies, and other written materials; and presenting information, proposals, and recommendations clearly and persuasively in public settings?
  • Yes
  • No
13
If you answered "Yes" to the previous question, please describe, in detail, your ability and experience communicating effectively, both verbally and in writing; preparing clear, concise and comprehensive reports, correspondence, studies, and other written materials; and presenting information, proposals, and recommendations clearly and persuasively in public settings.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
14
Do you possess the ability and experience establishing and maintaining effective working relationships with those contacted in the course of work; demonstrate tact, diplomacy, and patience; and gain cooperation through discussion and collaboration?
  • Yes
  • No
15
If you answered "Yes" to the previous question, please describe, in detail, your ability and experience establishing and maintaining effective working relationships with those contacted in the course of work; demonstrate tact, diplomacy, and patience; and gain cooperation through discussion and collaboration.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)

Required Question

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