Stinson Leonard Street
POSITION SUMMARY Stinson Leonard Street LLP seeks an experience Office Manager to join the firm's Phoenix, AZ office. This position reports to the Chief Human Resources Officer and the Office Managing Partner. Day to day direction will be provided by the Office Managing Partner and the Chief Executive Officers/Directors of the Firm administrative departments. This position is responsible for the overall operation of the office, including collaboration with attorneys and staff to ensure exceptional client service. Responsible for the direct supervision of the reception, facilities, and Legal Administrative Assistant employees within the offices. Supervision of records and technology employees is in conjunction with the administrative department manager. This position is also responsible for communications with and, where appropriate, supervision of outside vendors and building management and maintenance employees. Represents the Firm with external clients and professional organizations. EDUCATION AND EXPERIENCE College degree in business, Human Resources or a related area; or the equivalent work experience. 3-5 years management experience in a law firm or professional service environment. 2-4 years human resources experience with knowledge of state and federal employment laws. Strong computer skills including experience with Microsoft Word, Excel, and PowerPoint. POSITION COMPETENCIES Strong verbal and written communication skills. Self-motivated with excellent organizational skills and attention to detail. Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to manage competing priorities in a fast-paced and dynamic environment. Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions. A team player who motivates and educates other team members. Regular and predictable attendance is an essential function of the position. POSITION RESPONSIBILITIES Human Resources and Employee Relations - 25% · Responsible for coordination of local staff hiring and the new hire orientation/integration process. · Responsible for local departure process, including exit interview and firm property collection. · Responsible for staff performance management, including annual performance evaluation process, compensation, performance recognition and coaching. · Implement and ensure success of administrative assistant and reception back-up program to ensure appropriate coverage for breaks, absences, and vacations. · Collaborate routinely with attorneys and LAAs to ensure efficient and effective work product and client support. · Manage staff scheduling, including eTime and PTO requests. · Coordinate employee relation programs such as Administrative Professional Day, summer and Holiday activities. Facilities and Equipment - 25% · Coordinate facility maintenance, including building/security issues, orderly work environment. · Maintenance of office supplies, furniture and coffee/kitchen facilities. · Maintain printers, copiers, postage meter. · Manage the process for scheduling and maintenance of conference rooms and catering needs. · Coordinate office moves and semi-annual furniture cleaning. · Oversee the maintenance of the local Research Systems and Services (library). Purchasing and Inventory - 25% · Manage communications with vendors, including the ordering, inventory and reconciliation process. · Maintain petty cash and check writing obligations for the office. · Manage courier services. · Enter, reconcile and approve all local administrative expenses in Chrome River. · Local bank contact: Take deposits to bank, initiate wires, review trust account when withdrawals or deposits are made. Communication/ Local Contact - 25% · Communicate with Chief Executive Officers and Directors regarding Firm and local issues, as necessary. · Acts as a liaison with the community, and coordinate with community and industry organizations, as necessary, on behalf of the Firm and/or attorneys. · Local marketing contact for client events and seminars; coordinates space, contract, set-up, and acts as a key host for the events. General and Administrative · Responsible for other administrative and/or other duties as assigned. Travel · Travel requirements minimal. Applicants with a disability that are in need of an accommodation to complete the Stinson Leonard Street application process should contact Human Resources at 612.335.7140 or email HumanResources@stinson.com . Stinson Leonard Street is an equal opportunity employer. We encourage qualified minority, female, veteran, disabled and other diverse candidates to apply and be considered for open positions. We offer a competitive compensation and benefits package.