The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Payroll Manager is responsible for the day-to-day operations of the Payroll function. This position’s responsibilities oversee the entire payroll process, from maintaining the system setups, through payroll tax deductions, reconciliations, and reporting. Responsibilities include, but are not limited to, establishing and maintaining the organization’s policies, practices and procedures related to: weekly and biweekly in-house processing of payroll groups evaluation and compliance of domestic and foreign artists and contractors administration of 16 different union contract reconciliation and analysis of payroll tax and liabilities the interpretation/implementation of new technical standards, laws and regulations. This role requires a hands and collaborative approach to ensure the business needs are being met. This role requires frequent internal and external contact with customers, regulatory agencies and service providers and supervises 2 other team members. This position will also work closely with the finance department. The previous incumbent will complete W-2 processing for the 2023 tax year. Key Responsibilities Provides subject matter expertise, guidance, and recommendations for the Payroll function. Supports the Senior Director is establishing and documenting processes and strategies for Payroll, ensuring accuracy and compliance. Provide direction and support to departments throughout the organization regarding payroll policies and procedures, ensuring compliance with internal policies and the various CBA’s (Trust & Union). Assists with the determination of the classification of individuals as either employees or independent contractors, compliance with international artist and vendor regulations, implementation of new practices, procedures laws and regulations, and efficient control and utilization of payroll resources. Performs and oversees routine and non-routine daily and weekly processes (e.g., weekly & biweekly payroll process) to ensure accuracy and integrity of payroll process and ensure proper internal controls are in place and operating effectively in all facets of the payroll operations. Coordinate and oversee monthly and annual payroll statements and reports and other information reports and requests, routine and non-routine monthly, quarterly and annual processes (e.g., quarterly reconciliations, union rate calculations, deduction/pay code maintenance, annual independent audit, insurance audits, etc.). Responsible for the timely processing of tax filing, garnishments and levy’s, accruals and other payroll related functions. Serves as a Liaison with various Unions representatives to ensure resolution of any discrepancies and /or grievances related to contributions, fundings or dues for Union employees. Manages the organization’s external payroll reporting requirements (e.g., quarterly 941s and W-2s, wage payment history reporting to state regulatory agencies, etc.). Perform system/process testing and setup of the HRIS Payroll module and maintaining tax tables throughout the year as needed. Provide direction, support, and training regarding the system and payroll processes. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices Assigns, delegates and supervises the day-to-day tasks for the Payroll staff, including preparing their goals, performance reviews, and making effective recommendations regarding performance, and discipline for the position. Point of contact for all employee related inquiries for payroll, accruals, garnishments etc. Maintains high degree of confidentiality of all Payroll records. Ensure the accurate maintenance of appropriate payroll records for all employees that utilize leave benefits such as STD, LTD, FMLA etc. Maintains tracking for all employees leave plans and arrears and ensures prompt collection of hours, deductions or dues as needed. Updates system with all documentation needed in order to properly maintain system and utilize it to its fullest measure Must continue to learn and keep abreast of legal changes that impact Payroll and Human Resources department Works on special projects and other duties as required helping to promote department’s success. Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll Document and maintain administrative procedures for assigned payroll processes Assure timeliness and accuracy of required filings. Maintains employee files, both physical and electronic according to record retention rules. May assist in negotiating agreements with benefits and/or other vendors for such areas as relocation services, food services and transportation. Key Qualifications Associate degree is required; Bachelor’s degree in Accounting, Finance, or other business-related field is preferred; Certified Payroll Professional certification is a differentiating factor. At least 4-6 years’ experience directly managing in-house payroll; 2+ years demonstrated supervisory skills and the ability to effectively manage small teams; strong experience with complicated payroll processes (e.g., combination of union and non-union payroll of 1,000+ employees, utilization of foreign contractors, employee vs. independent contractor determinations, etc.); Union experience preferred. Excellent written/verbal communication and interpersonal skills; effective collaborator; ability to multi-task while ensuring important routine functions occur; high proficiency in use of payroll module in general ledger application; industry knowledge of payroll practices, procedures, laws and regulations Candidate must be local or willing to relocate to the DMV area.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Payroll Manager is responsible for the day-to-day operations of the Payroll function. This position’s responsibilities oversee the entire payroll process, from maintaining the system setups, through payroll tax deductions, reconciliations, and reporting. Responsibilities include, but are not limited to, establishing and maintaining the organization’s policies, practices and procedures related to: weekly and biweekly in-house processing of payroll groups evaluation and compliance of domestic and foreign artists and contractors administration of 16 different union contract reconciliation and analysis of payroll tax and liabilities the interpretation/implementation of new technical standards, laws and regulations. This role requires a hands and collaborative approach to ensure the business needs are being met. This role requires frequent internal and external contact with customers, regulatory agencies and service providers and supervises 2 other team members. This position will also work closely with the finance department. The previous incumbent will complete W-2 processing for the 2023 tax year. Key Responsibilities Provides subject matter expertise, guidance, and recommendations for the Payroll function. Supports the Senior Director is establishing and documenting processes and strategies for Payroll, ensuring accuracy and compliance. Provide direction and support to departments throughout the organization regarding payroll policies and procedures, ensuring compliance with internal policies and the various CBA’s (Trust & Union). Assists with the determination of the classification of individuals as either employees or independent contractors, compliance with international artist and vendor regulations, implementation of new practices, procedures laws and regulations, and efficient control and utilization of payroll resources. Performs and oversees routine and non-routine daily and weekly processes (e.g., weekly & biweekly payroll process) to ensure accuracy and integrity of payroll process and ensure proper internal controls are in place and operating effectively in all facets of the payroll operations. Coordinate and oversee monthly and annual payroll statements and reports and other information reports and requests, routine and non-routine monthly, quarterly and annual processes (e.g., quarterly reconciliations, union rate calculations, deduction/pay code maintenance, annual independent audit, insurance audits, etc.). Responsible for the timely processing of tax filing, garnishments and levy’s, accruals and other payroll related functions. Serves as a Liaison with various Unions representatives to ensure resolution of any discrepancies and /or grievances related to contributions, fundings or dues for Union employees. Manages the organization’s external payroll reporting requirements (e.g., quarterly 941s and W-2s, wage payment history reporting to state regulatory agencies, etc.). Perform system/process testing and setup of the HRIS Payroll module and maintaining tax tables throughout the year as needed. Provide direction, support, and training regarding the system and payroll processes. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices Assigns, delegates and supervises the day-to-day tasks for the Payroll staff, including preparing their goals, performance reviews, and making effective recommendations regarding performance, and discipline for the position. Point of contact for all employee related inquiries for payroll, accruals, garnishments etc. Maintains high degree of confidentiality of all Payroll records. Ensure the accurate maintenance of appropriate payroll records for all employees that utilize leave benefits such as STD, LTD, FMLA etc. Maintains tracking for all employees leave plans and arrears and ensures prompt collection of hours, deductions or dues as needed. Updates system with all documentation needed in order to properly maintain system and utilize it to its fullest measure Must continue to learn and keep abreast of legal changes that impact Payroll and Human Resources department Works on special projects and other duties as required helping to promote department’s success. Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll Document and maintain administrative procedures for assigned payroll processes Assure timeliness and accuracy of required filings. Maintains employee files, both physical and electronic according to record retention rules. May assist in negotiating agreements with benefits and/or other vendors for such areas as relocation services, food services and transportation. Key Qualifications Associate degree is required; Bachelor’s degree in Accounting, Finance, or other business-related field is preferred; Certified Payroll Professional certification is a differentiating factor. At least 4-6 years’ experience directly managing in-house payroll; 2+ years demonstrated supervisory skills and the ability to effectively manage small teams; strong experience with complicated payroll processes (e.g., combination of union and non-union payroll of 1,000+ employees, utilization of foreign contractors, employee vs. independent contractor determinations, etc.); Union experience preferred. Excellent written/verbal communication and interpersonal skills; effective collaborator; ability to multi-task while ensuring important routine functions occur; high proficiency in use of payroll module in general ledger application; industry knowledge of payroll practices, procedures, laws and regulations Candidate must be local or willing to relocate to the DMV area.
The Hunger Project
New York, NY, USA
Grants Officer
The Hunger Project (THP) is a global non-profit organization whose mission is to end hunger and poverty by pioneering sustainable, grassroots, women-centered strategies and advocating for their widespread adoption in countries throughout the world. We operate in 22 countries with 330 staff and have mobilized hundreds of thousands of volunteer leaders worldwide. Our programs throughout Africa, South Asia and Latin America are based on an innovative, holistic approach, which empowers women and men living in rural villages to become the agents of their own development and make sustainable progress in overcoming hunger and poverty.
Current Hunger Project office locations include: USA: Global functions and US Fundraising functions are primarily located in New York City and Washington DC, as well as in multiple home offices.
13 Program Countries : Bangladesh, Benin, Burkina Faso, Ethiopia, Ghana, India, Malawi, Mexico, Mozambique, Peru, Senegal, Uganda, Zambia.
9 Partner Countries: Australia, Canada, Germany, Japan, Netherlands, New Zealand, Sweden, Switzerland, United Kingdom.
Position Summary
This role is responsible for coordinating processes around the life cycle of grants, from the proposal phase to the close-out phase. As a core member of the Program Partnership Development team within the US office, the Grant Officer works closely with colleagues in the Global Grants and Compliance function and Global Finance team.
The Grants Officer ensures proposal processes follow all internal procedures, coordinate budget and contract reviews, facilitate launch and project calls, track project finances, manage reporting, and ensure accurate information is available for stakeholders throughout the system.
This full-time position is based out of THP’s Office in New York City, and remote candidates are welcome to apply, with a strong preference for candidates based in the NYC or DC areas. The position reports to the Senior Manager, Grants and Contracts, and works closely with Senior Director of New Business Development and is exempt from overtime.
The salary range for this position is $60,000 - $70,000 USD , not including an annualized cafeteria plan allowance currently fixed at $18,000. The candidate must have eligibility to work in the U.S. and must not require visa sponsorship in the future.
Essential Functions
Managing the administration of the grant cycle (55%)
● Coordinate the administration of the grant cycle from application to closing, facilitating efforts across teams to ensure that grant requirements are met.
● Utilize established processes, templates, and tools to follow internal processes for grants management and sub-award management; and propose and implement the development of new tools and procedures, as needed.
● In close partnership with the Senior Manager, International Grants and Contracts, monitor project workplans to ensure grants or contracts to support on-track, on-time, and on-budget implementation.
● Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars and internal documentation.
Reporting & Proposal Writing Support (35%)
● Monitor funding opportunities and sectors trends and best practices.
● Conduct research and analysis to identify potential new funders.
● Support proposal development process with desk reviews, research, writing and editing, in close partnership with Program and Partnership Development colleagues.
● Monitor reporting timelines and facilitate the production and timely delivery of high-quality reports which meet requirements – including report review, editing and writing as required.
Financial Tracking (10%)
● Track grant spending as well as modifications and budget realignments, monitoring adherence to funder requirements, internal policies and guidance.
● Provide team with materials, analysis, and information to support decision-making and presentation to funders.
● Participate in annual program budgeting process in collaboration with Global Finance.
Other
● Participate in a collegial office environment including helping with office-wide initiatives outside of your own job area.
● Represent THP at external events, meetings and within networks.
● Leverage network to support new partnerships in coordination with institutional fundraising teams.
● Perform all other duties assigned by supervisor or manager.
Qualifications
1. Education (Minimum Needed and Type of Degree Needed): ● Minimum Required: Bachelor’s degree, preferably with a major or minor in pre-law, finance, accounting or fields relating to international affairs.
2. Work Experience (Minimum needed) ● Minimum Required: 4 years in a similar role with familiarity with international and complex funders. ● Preferred: Non-profit setting with remote team structure, and experience in a fast-paced environment with a small global team.
3. Specialized Knowledge Needed for Job Performance ● Knowledge of international development landscape of issues, organizations, and funders.
● Experience with the preparation of budgets for applications in accordance with complex global guidelines and in collaboration with relevant colleagues. ● Experience with US and/or other government grant compliance. ● Experience with analyzing and writing contracts.
4. Skills (e.g., Level of Judgment Required, Ability to Direct, Work Independently, Multi-Task, etc.): ● Sound judgment, able to troubleshoot problems, come up with creative solutions, while also identifying issues which need to be escalated. ● Project management skills, ability to prioritize. ● Superior organization skills and attention to detail. ● Resourceful self-starter with ability to independently multi-task and prioritize. ● High level of comfort with new technologies, and able to quickly learn new tools. ● Strong teamwork and collaboration skills; ability to work with colleagues and partners nationally and internationally. ● Entrepreneurial, self-driven and results-oriented, with a positive outlook. ● Ability to adapt and work in a very flexible, fluid, and evolving environment. ● High level of accuracy and attention to detail.
5. Special Skills (Technical or Advanced) ● Proficiency in MS Office suite, with proficiency in Excel. ● High level of knowledge with Google Suite and Microsoft Office Tools.
6. Other (Communication Skills, Aptitudes, or Other Specific Skills or Abilities Required): ● Fluency in Spanish and or French preferred. ● Excellent interpersonal and intercultural communication skills. ● High level of confidentiality. ● Ability to work a varying schedule including nights, early mornings, weekends on occasion. ● Ability to travel domestically and internationally, and work on multiple time zones, as necessary. ● Experience working with different countries and cultures. ● Commitment to THP’s values, including an understanding of and compatibility with our principles and philosophy. The successful candidate will be working with a team who loves what they are doing and feels it is a privilege to be working in service of this mission.
Benefit Highlights
The Hunger Project is pleased to offer a competitive compensation and benefits package, which includes; a cafeteria plan that allows employees to choose from a variety of pre-tax benefits that may include, but are not limited to health, dental, vision and much more, retirement savings plan with employer match and contributions, personal time off that increase with tenure, bank holidays, sick leave, flexible work arrangements, an Employee Assistance Program, life and disability insurance, paid family leave.
How to Apply
Please forward your letter of interest, resume, writing sample, salary expectations for immediate consideration to grantsmgmt@thp.org Please include “Grants Officer'' in the subject line of your email.
Full Time Regular
Grants Officer
The Hunger Project (THP) is a global non-profit organization whose mission is to end hunger and poverty by pioneering sustainable, grassroots, women-centered strategies and advocating for their widespread adoption in countries throughout the world. We operate in 22 countries with 330 staff and have mobilized hundreds of thousands of volunteer leaders worldwide. Our programs throughout Africa, South Asia and Latin America are based on an innovative, holistic approach, which empowers women and men living in rural villages to become the agents of their own development and make sustainable progress in overcoming hunger and poverty.
Current Hunger Project office locations include: USA: Global functions and US Fundraising functions are primarily located in New York City and Washington DC, as well as in multiple home offices.
13 Program Countries : Bangladesh, Benin, Burkina Faso, Ethiopia, Ghana, India, Malawi, Mexico, Mozambique, Peru, Senegal, Uganda, Zambia.
9 Partner Countries: Australia, Canada, Germany, Japan, Netherlands, New Zealand, Sweden, Switzerland, United Kingdom.
Position Summary
This role is responsible for coordinating processes around the life cycle of grants, from the proposal phase to the close-out phase. As a core member of the Program Partnership Development team within the US office, the Grant Officer works closely with colleagues in the Global Grants and Compliance function and Global Finance team.
The Grants Officer ensures proposal processes follow all internal procedures, coordinate budget and contract reviews, facilitate launch and project calls, track project finances, manage reporting, and ensure accurate information is available for stakeholders throughout the system.
This full-time position is based out of THP’s Office in New York City, and remote candidates are welcome to apply, with a strong preference for candidates based in the NYC or DC areas. The position reports to the Senior Manager, Grants and Contracts, and works closely with Senior Director of New Business Development and is exempt from overtime.
The salary range for this position is $60,000 - $70,000 USD , not including an annualized cafeteria plan allowance currently fixed at $18,000. The candidate must have eligibility to work in the U.S. and must not require visa sponsorship in the future.
Essential Functions
Managing the administration of the grant cycle (55%)
● Coordinate the administration of the grant cycle from application to closing, facilitating efforts across teams to ensure that grant requirements are met.
● Utilize established processes, templates, and tools to follow internal processes for grants management and sub-award management; and propose and implement the development of new tools and procedures, as needed.
● In close partnership with the Senior Manager, International Grants and Contracts, monitor project workplans to ensure grants or contracts to support on-track, on-time, and on-budget implementation.
● Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars and internal documentation.
Reporting & Proposal Writing Support (35%)
● Monitor funding opportunities and sectors trends and best practices.
● Conduct research and analysis to identify potential new funders.
● Support proposal development process with desk reviews, research, writing and editing, in close partnership with Program and Partnership Development colleagues.
● Monitor reporting timelines and facilitate the production and timely delivery of high-quality reports which meet requirements – including report review, editing and writing as required.
Financial Tracking (10%)
● Track grant spending as well as modifications and budget realignments, monitoring adherence to funder requirements, internal policies and guidance.
● Provide team with materials, analysis, and information to support decision-making and presentation to funders.
● Participate in annual program budgeting process in collaboration with Global Finance.
Other
● Participate in a collegial office environment including helping with office-wide initiatives outside of your own job area.
● Represent THP at external events, meetings and within networks.
● Leverage network to support new partnerships in coordination with institutional fundraising teams.
● Perform all other duties assigned by supervisor or manager.
Qualifications
1. Education (Minimum Needed and Type of Degree Needed): ● Minimum Required: Bachelor’s degree, preferably with a major or minor in pre-law, finance, accounting or fields relating to international affairs.
2. Work Experience (Minimum needed) ● Minimum Required: 4 years in a similar role with familiarity with international and complex funders. ● Preferred: Non-profit setting with remote team structure, and experience in a fast-paced environment with a small global team.
3. Specialized Knowledge Needed for Job Performance ● Knowledge of international development landscape of issues, organizations, and funders.
● Experience with the preparation of budgets for applications in accordance with complex global guidelines and in collaboration with relevant colleagues. ● Experience with US and/or other government grant compliance. ● Experience with analyzing and writing contracts.
4. Skills (e.g., Level of Judgment Required, Ability to Direct, Work Independently, Multi-Task, etc.): ● Sound judgment, able to troubleshoot problems, come up with creative solutions, while also identifying issues which need to be escalated. ● Project management skills, ability to prioritize. ● Superior organization skills and attention to detail. ● Resourceful self-starter with ability to independently multi-task and prioritize. ● High level of comfort with new technologies, and able to quickly learn new tools. ● Strong teamwork and collaboration skills; ability to work with colleagues and partners nationally and internationally. ● Entrepreneurial, self-driven and results-oriented, with a positive outlook. ● Ability to adapt and work in a very flexible, fluid, and evolving environment. ● High level of accuracy and attention to detail.
5. Special Skills (Technical or Advanced) ● Proficiency in MS Office suite, with proficiency in Excel. ● High level of knowledge with Google Suite and Microsoft Office Tools.
6. Other (Communication Skills, Aptitudes, or Other Specific Skills or Abilities Required): ● Fluency in Spanish and or French preferred. ● Excellent interpersonal and intercultural communication skills. ● High level of confidentiality. ● Ability to work a varying schedule including nights, early mornings, weekends on occasion. ● Ability to travel domestically and internationally, and work on multiple time zones, as necessary. ● Experience working with different countries and cultures. ● Commitment to THP’s values, including an understanding of and compatibility with our principles and philosophy. The successful candidate will be working with a team who loves what they are doing and feels it is a privilege to be working in service of this mission.
Benefit Highlights
The Hunger Project is pleased to offer a competitive compensation and benefits package, which includes; a cafeteria plan that allows employees to choose from a variety of pre-tax benefits that may include, but are not limited to health, dental, vision and much more, retirement savings plan with employer match and contributions, personal time off that increase with tenure, bank holidays, sick leave, flexible work arrangements, an Employee Assistance Program, life and disability insurance, paid family leave.
How to Apply
Please forward your letter of interest, resume, writing sample, salary expectations for immediate consideration to grantsmgmt@thp.org Please include “Grants Officer'' in the subject line of your email.