Overview of the Business Services Team
The Administration Department contributes to the overall effectiveness of SANDAG by providing a comprehensive range of professional administrative services that support the agency’s business operations and works closely with other departments, member agencies, and external organizations. The department is organized into five teams: Business Services, Contracts and Procurement, Document Processing, Human Resources, and Small Business Development.
Among its responsibilities, the Business Services team coordinates day-to-day facility maintenance activities, maintains the agency’s fleet vehicles, performs copy center and mail distribution services, and provides support for public meetings and events held at the SANDAG offices and other locations throughout the region. During the past six months, the team has produced agendas and materials and provided set-up and support for more than 180 agency meetings and events. The team is highly regarded for their outstanding work product and service to employees throughout the agency.
Business and Meeting Support Specialist Role
The primary responsibilities for this position include planning and coordinating logistical support for public meetings and other agency events, including collaboration with other agency staff regarding the preparation for Board of Directors and Policy Advisory Committee meetings. This position also will assist other Business Services team members with various functions necessary for business operations.
This position is ideal for an experienced meeting or event coordinator, ideally familiar with public meeting procedures. We anticipate career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with supervisors, managers, and colleagues. Examples of primary responsibilities include:
Experience and Qualifications
Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a candidate who is personable, organized, detail-oriented, and capable of handling all duties in a professional and helpful manner while meeting numerous time-sensitive deadlines. Excellent communication skills and the ability to exercise sound judgment are essential to this position.
The minimum education, training, and experience qualifications include a high school diploma, or equivalent, and a minimum of five years of recent experience performing meeting and business support functions, preferably in a professional office environment or government agency. Coursework or training specific to meeting or event planning is desirable and may substitute for some experience.
The following information describes the specific types of career experiences that are most relevant to this position.
Salary and Benefits
SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families.
The Business and Meeting Specialist position has an annual salary range of $38,018 to $60,829 per year; the starting salary will depend on the qualifications and experience of the selected candidate.
Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. And to support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays.
We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document.
The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing email@example.com. Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information.
This position is Open until Filled. The first review of applications will begin on February 22, 2019.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or firstname.lastname@example.org.
To help us further evaluate the skills and experience of individuals interested in this position, applicants are asked to respond to the Supplemental Questions below. The information should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process.
Candidate Selection and Notification
Following the first review date for applications, candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application.
The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process.
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer