Chief Financial & Operations Officer (CF&OO)

  • Brentwood School
  • Los Angeles, CA, United States
Full Time Education Executive Finance Management Operations

Job Description

Brentwood School inspires every student to:

Think critically and creatively.

Act ethically.

Shape a future with meaning.

 

BRENTWOOD SCHOOL

Chief Financial & Operations Officer

Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Chief Financial & Operations Officer to begin July 2018.

Brentwood School

Position Title: Chief Financial & Operations Officer

Position Objective:

The Chief Financial & Operations Officer (CF&OO) is a full-time year round administrative position and reports directly to the Head of School.  Major responsibilities of the position are to oversee strategic direction and implementation for the non-academic support functions of the school’s operations including human resources, finances, security and construction, insurance and risk management, and systems technology.  The CF&OO is also a member of the Senior Administrative Team.  The CF&OO attends all Board meetings, is the primary staff member responsible on the BOT Finance Committees (Finance, Investment, Audit/Fiduciary) and is a member of the Long Range Planning Committee of the Board.

Qualifying Characteristics:

  • Experience as a CF&OO, preferably some experience in independent schools and/or non-profit sector
  • A Masters Degree in Business and/or CPA certification
  • Strategic leadership experience in creating and managing multi-million dollar budgets, bond and other financing vehicles, construction projects, human resources policy, and risk management positioning
  • Familiarity with current and applicable business software platforms such as Raisers Edge, Financial Edge and independent school Financial Aid programs
  • Knowledge of federal, state, and local laws regarding financial reporting for Independent Schools
  • Excellent communication skills, written and oral
  • Proven organization and management skills
  • A collaborative leadership style
  • Courage to make difficult and/or unpopular decisions, when needed
  • Capable of building “team” morale and a shared vision
  • Adept at conflict resolution
  • Excellent listening skills
  • A strong work ethic
  • A sense of humor
  • An interest in and openness to professional growth and development
  • Commitment to diversity and inclusion

Primary Responsibilities:

Daily Operations

  • Supervise, mentor, and oversee Director of Finance, Director of Facilities, Director of Security, Human Resources Manager, Directors of Information Technology, , Director of Summer Programs , and Food Services
  • Coordinate timely budget preparation with Head of School, Finance Committee, and Board of Trustees
  • Oversee the budget and ensure provision of clear and concise monthly reports to the Head of School, Associate Head, Division Directors, Athletics, Auxiliary Program Directors, and others as needed
  • Partner with the Assistant Head of School and Head of School to maintain a strong institutional relationship with the VA and to oversee the accounting and annual audit for the school’s lease with the VA
  • Report to the Finance Committee and Board of Trustees on a regular basis regarding operating budget and financial aspects of the school; attend Board of Trustee meetings, Audit and Investment Committee meetings, and other subcommittee meetings as required
  • Report to the Investment Committee of the Board of Trustees on a regular basis regarding all invested funds in both unrestricted and restricted endowments; monitor real-time allocation of all funds received to the proper investment accounts
  • Ensure maintenance of a chart of accounts and overall Fund Accounting system consistent with NAIS and CAIS guidelines
  • Oversee accounting and finance policies and procedures as well as internal controls over all receipts (including fund raising) and use and payments of cash
  • Ensure that the school complies with all federal, state, and local laws as well as maintaining tax exempt-status on a federal, state, and local level and report the same to the Audit and Finance Committees of the Board
  • Review the annual audit to include analysis and reporting to the Head of School, Audit, Committee, Finance Committee, and Board of Trustees
  • Develop and maintain a financial planning model in conjunction with the school’s Strategic Agenda that projects long range financial needs
  • Project annual cash flow needs and invest surplus cash in an appropriate manner
  • Evaluate and adjust as needed the system used in the billing and collection of accounts and timely payment of invoices; ensure that dealings with parents and faculty/staff are done in a positive manner
  • Evaluate and adjust as needed the system in place for the purchasing of consumable and fixed assets; maintain an inventory system
  • Evaluate, assess, and direct the negotiation of employee benefits and property and casualty insurance
  • Serve as a liaison with the school’s legal counsel
  • Work with Director of Facilities to communicate with architects and builders; obtain competitive bids; make recommendations to the Head of School and appropriate Board committees; monitor contractual work done on buildings and grounds
  • Guide the operation of the auxiliary services operations; inform and as necessary negotiate contract for cafeteria services
  • Oversee the Director of Summer Programs; manage the oversight of leases, contracts, and other documents for use of campus facilities by off-campus groups
  • Provide strong leadership and modeling in support of the school’s Statement of Purpose
  • Actively participate in organizations with peers from other independent schools and regularly seek out professional development opportunities

 

Transportation

  • Oversee all use of vehicles and licensing of faculty and staff
  • Manage the transportation program including buses and carpools
  • Ensure the transportation program meets the requirements of the school’s CUP and neighborhood covenants

 

Administrative Support, Strategic Planning, and Accreditation

  • Assist the Head of School and Associate Head of School in mentoring and supporting non-academic leaders across both campuses
  • Meet regularly with each direct report and collectively as a department to establish and address key strategic and ground level issues and create action plans to fulfill them
  • Manage, in cooperation with the Associate Head of School, Administrative Team, and Human Resources Manager, the evaluation plan for non-academic staff members
  • Be familiar with CAIS accreditation standards and ensure the school remains in compliance with the same
  • In collaboration with the Assistant Head of School for Advancement, serve as the senior administrative contact for the Parents Association and Eagles
  • Attend and/or participate in events pertinent to the Senior Administrative Team and Board of Trustees

Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com.

Interested candidates should submit a letter of interest, resume, and three references electronically to:

Amelia Hollis

Assistant to the Head of School

ahollis@bwscampus.com

Education Requirements

M.B.A. Degree