Accounts Receivable Supervisor

  • Clark College
  • Vancouver, WA, United States
Full Time Academia-Higher Ed Accounting Education Finance

Job Description

Clark College is currently accepting applications for a full-time, permanent classified Accounts Receivable Supervisor (Fiscal Analyst 3). This position reports to the Assistant Director of Business Services and is responsible for supervising Accounts Receivable Staff and the financial aid function of Accounts Receivable, which includes interpreting federal regulations to Title IV funding and state funding to ensure that we the college is in compliance.  This position is also responsible for reconciling the college bank statement, maintaining the tuition payment plan and drop list and providing support to other areas including financial aid and accounting. 
 
Clark College is an equal opportunity employer. Protected group members are strongly encouraged to apply.  Clark College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, goals, and objectives of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance diversity and equity on our campus and in our community. Questions regarding the College's Affirmative Action Policy may be directed to Human Resources, (360) 992-2105.
 

Position Responsibilities

Job Duties and Responsibilities:
 

  • Supervise Accounts Receivable staff and functions.
  • Interview and recommend selection of applicants, assign and schedule work, conduct training of staff, complete annual performance evaluations, and recommend corrective or disciplinary action as needed.
  • Reconcile monthly bank statements and make correcting entries in the Financial Management System.
  • Reconcile and adjust outstanding checks, ensure due diligence and remit funds to the Department of Revenue.
  • Maintain and reconcile the Student Tuition Payment Plan.
  • Maintain Financial Aid Title IV accounts, including reconciliation of sub-ledgers, making adjusting entries and collections of student repayments.
  • Interpret Department of Education and OFM policies and guidelines, including setting up new processes to ensure compliance. 
  • Change policies and procedures as related to Title IV financial aid regulations.
  • Participate in the conversion process for Accounts Receivable to the Peoplesoft ERP software platform.
  • Perform related duties as assigned.

Qualifications

Position Requirements and Competencies:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
 

  • Education and Experience: Associate's degree including 15 quarter or 10 semester hours in accounting and one year of relevant Accounts Receivable / Billing experience. Two years of professional Accounting experience may substitute for the degree requirement, but not for the credit hours.
  • Experience with a complex, automated financial management system.
  • Knowledge of accounting theory and practice and generally accepted accounting principles.
  • Computer Skills: experience using Microsoft Word, Excel, Outlook, Access, and specialized database systems.
  • Communication Skills: excellent communication skills in interpersonal, written, and group settings.
  • Collaboration: ability to work collaboratively with others.
  • Time Management: use time and resources to complete work in a timely and accurate manner.

 
Preferred Qualifications:
 

  • Experience: accounting experience in a governmental agency.
  • Supervisory Experience: one year of supervisory experience.

Supplemental Information

Job Readiness/Working Conditions:
 

  • Ability to work at a computer for long periods of time.
  • The schedule for this position is 8 a.m. – 5 p.m., Monday – Friday.
  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation. 
  • This position is represented by Washington Public Employees Association.  As a condition of employment, employees are required to become a member of WPEA or pay a representation fee.

·Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
 
Salary/Benefits: 
Starting Salary: $3,612/month              Range:  50                                  Code:  00143K
Benefits package includes insurance, retirement, annual and sick leave, disability, flexible spending account, and tuition waiver.
 
Application Deadline: 
Required application materials must be completed and submitted online by 3 p.m., October 23, 2017.
 
REQUIRED ONLINE APPLICATION MATERIALS:
 

  • Clark College online application
  • Current resume
  • Unofficial transcript(s) of required accounting coursework
  • Responses to the supplemental questions included in the online application process

 
Please apply online at www.clark.edu/jobs
 
To contact Clark College Human Resources, please call (360) 992-2105.
 
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.
 
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on the campus, and crime statistics for the most recent 4-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133.  The most recent Annual Security Report can be viewed here:  http://www.clark.edu/student_services/security/report.php
 
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
 
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.  
                                      
Clark College Human Resources

Education Requirements

Associate Degree