Shipping and Receiving Supervisor

  • HFI, LLC
  • 2421 McGaw Road, Obetz, OH 43207

Job Description

The Position:


The Shipping and Receiving Supervisor position is located at our McGaw Road facility in Obetz, OH in support of the assembly, and foaming operations.

Reporting Relationships:

The Shipping and Receiving Supervisor reports directly to the Warehouse Supervisor. The Shipping and Receiving Supervisor will support and interact with all direct production and indirect supporting functions to include but not limited to the Plant Manager, Production Supervisors, Master Scheduler, Production Control, Material Planner, Order Entry Analyst, , Quality, and Engineering.

Position Charter:

In this role, this individual will be responsible for overseeing the operation of incoming and outgoing shipments. Is actively involved in the receipt and shipment of finished goods, raw materials and supplies. Required to ensure inventory accuracy and product is handled in a first in, first out manner. May be required to prepare and monitor department budget. Responsible for warehouse staffing and assignment of duties to subordinate staff. Reviews the effectiveness of operating and safety procedures, maintenance of equipment, space utilization, and protection of purchased items/supplies. Responsible for overseeing and performing tasks involved in receiving and shipping of finished goods, raw materials, supplies and equipment in a warehouse environment.

Major Duties and Responsibilities Include:

  • Supervises the shipping and receiving area to ensure the accurate and timely handling/processing of incoming and outgoing materials and supplies.

  • Ensures that goods are verified against records of shipment to ensure that deliveries match orders in quantity and quality. Supervises the maintenance of records of damaged or defective items and discrepancies.

  • Supervise material handler activities to ensure production lines have materials for manufacturing processes at all times with the goal of no downtime.

  • Develops and monitors work schedules to ensure shipping, receiving and material handler activities are covered without the need of overtime. Informs management of progress, priorities and problems to ensure that issues are handled in a timely manner.

  • Maintains a personnel structure and staffing level to accomplish the warehouse and receiving mission in an effective and efficient manner. Interviews and recommends applicants for hire as warehouse and receiving associates.

  • Directs movement of shipments and receiving platforms to storage and production work areas.

  • Ensures materials are stored properly to conserve space and comply with safety procedures.

  • Coordinates activities with other departments to ensure that products are shipped and received according to client specifications.

  • Utilizes knowledge of shipping and receiving procedures to develop and communicate improved procedures.

  • Inspects shipping and receiving operations by performing process audits to ensure procedure compliance.

  • Inspects all material handling equipment for defects and notifies maintenance personnel and Warehouse Supervisor & Materials Manager, and if necessary contacts outside service provider for repair quotes.

  • Maintains HFI vehicles pick-up and delivery records.

  • Maintains vehicle pre-trip, post-trip and maintenance records, audits.

  • Ensure associates follow appropriate procedures to ensure inventories are accurate.

  • Maintains first in, first out inventory accuracy requirements.

  • Continuously monitors layout and space requirements in an ever changing business environment.

  • Actively engaged in employee training and development.

  • Develops, posts and manages employees to metrics.

  • Performs daily pre-shift communications.

  • Assists employees in shipping, receiving and material handling functions in a "hands on" environment when needed.

  • Lead 5S activities at the Warehouse and Shipping/Receiving areas and support 5s throughout the plant.

  • Performs audits to forklifts to ensure they are in good condition and daily audit sheets are being completed.

  • Supports Investigating and solving customer problems and issues.

  • Compiling and maintaining applicable metrics as required.


The Candidate:


The Shipping and Receiving position requires a college degree and equivalent experience. Familiarity with the automotive supply industry is a plus.

Professional Qualifications:

The ideal candidate has four or more years of shipping and receiving experience. The individual must possess strong analysis/problem solving and communication skills. Candidates must possess and have a proven ability to effectively function in a team

Tools and Technology:

Tools used in this occupation:

Desktop computers

Hand held devices

Powered motored vehicles (PMV’s)

Material Handling Equipment

Measuring devices

Problem solving tools such as: Five Principles of Problem Solving, PDCA (Plan, Do, Check, Act) Theory

Technology used in this occupation:

Materials Requirements Planning software

Warehouse Management software

Transportation Management System software

Inventory Management software





Experience working with shipping and receiving procedures

Able to receive direction, train, mentor and coach a diverse workforce

Warehousing operations and continuous improvement through the use of material handling equipment, devices and tools

MRP and WMS experience

Development and maintaining record keeping systems

Inventory control





Transferable Skills:

Adaptability – Maintaining effectiveness in varying environments and with different tasks, responsibilities, and people.

Analysis/Problem Solving – Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.

Creativity – Implementing or assisting the implementation of new processes, products, services, or solutions, which meet or exceed the needs and expectations of both internal and external customers.

Initiative – Making attempts to influence events to achieve goals; self-starting rather than accepting passively; taking action to achieve goals beyond what is required; being proactive.

Follow-up – Establishes procedures to monitor the results of assignments or projects ensuring they are meeting the expectations of the customer and business.

Tenacity – Tenaciously staying focused on owning and achieving key business objectives and outcomes, never confusing effort with accomplishment. Staying with a position or plan of action until the desired objective is achieved or is no longer reasonably attainable.

Client Dedicated – Works in partnership with both internal and external clients to understand and anticipate their business needs.

Negotiation – Effectively exploring alternatives and positions to reach outcomes that gain all parties support and acceptance.

Communication – Expressing thoughts, feelings, and ideas effectively in individual and group situations. Projecting credibility and poise even in highly visible, adversarial situations. Adjusting language to the characteristics

Influencing - Using appropriate interpersonal styles and methods to inspire and guide individuals toward improved goal achievement or change management; modifying behaviors to accommodate tasks, situations and individuals involved.

Team Centered – Builds productive working relationships, based on mutual trust, to develop quality solutions for clients and to meet customer requirements.