International Admissions Manager

  • Clark College
Full Time Academia-Higher Ed Education Program/Project Management

Job Description

Description

Clark College is currently accepting applications for the position of International Admissions Manager in the Office of International Programs. This full-time exempt position will be responsible for international student admissions, records and data management, immigration advising and reporting, office management and student support services for International Programs at Clark College. This position reports to the Director of International Programs.
 
Clark College is an equal opportunity employer. Protected group members are strongly encouraged to apply.  Clark College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, goals, and objectives of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance diversity and equity on our campus and in our community. Questions regarding the College's Affirmative Action Policy may be directed to the Director of Human Resources, (360) 992-2105.

Position Responsibilities

Job Duties and Responsibilities:

  • Manage daily operations of international student admissions; keep informed of the latest developments that impact international admissions.
  • Responsible for international admission decisions; review admission documents including applications for admission, international bank statements, foreign transcripts, sponsoring agency letters and immigration documents.
  • Manage international student data management functions; maintain the accuracy and confidentiality of international student records to comply with FERPA, SEVIS and other governmental and institutional policies.
  • Advise prospective international students, agents, parents and U.S. and overseas contacts regarding international admissions policies and procedures and related immigration policies and procedures.
  • Initiate and develop processes to improve admissions procedures, documents and data systems.
  • Act as Designated School Official (DSO) for Student and Exchange Visitor Information System (SEVIS) to ensure compliance with Department of Homeland Security (DHS) and related federal policies; prepare immigration paperwork (I-20s, change of status, reinstatement, OPT, CPT, etc.). 
  • Work with the International Program Director and International Recruitment and Outreach Manager to coordinate international recruiting activities; participate in overseas and local recruiting events; assist in recruitment and retention activities.
  • Collect, analyze and compile international student enrollment data for reporting purposes; initiate queries for reports, rosters and placements of holds on records; run specialty reports for management and compliance purposes.
  • Review and reconcile program budgets; prepare and track program expenditures including purchase orders, invoices and sponsor/agent payments.
  • Administer international student medical insurance coverage program; track payments and fund transfers; communicate with insurance company and foreign embassies/agencies.
  • Manage sponsored student program; review and track scholarship documents; communicate with sponsoring partners and students.
  • Work with International Student Programs staff to provide international student support services and referrals (immigration, housing, banking, employment, medical, personal, DMV, Social Security, verification letters, etc.).
  • Supervise work of program assistant/receptionist(s).
  • Work to achieve and support diversity objectives as established by the College.
  • Perform related duties as assigned.

Qualifications

Minimum Qualifications:

  • Bachelor's degree from an accredited institution. Relevant experience may substitute for the degree requirement on a year-for-year basis.
  • 2 years' experience in international admissions or international programs at the college/university level.
  • Experience in working with people from diverse racial, ethnic, linguistic and socioeconomic backgrounds.
  • Working knowledge of regulations associated with international student admissions, student visas and SEVIS.
  • Knowledge and skills in the use of database systems and Microsoft Office applications.
  • Record keeping and office management experience.
  • Experience in using current technology that supports creative and efficient approaches to office processes.
  • Strong attention to detail.
  • Excellent communication skills and command of written and spoken English.
  • Self-starter with the ability to perform job duties with minimal supervision, effectively prioritize work, and multitask.
  • Other: Must have U.S. citizenship or permanent residency to serve as DSO and access Department of Homeland Security's Student and Exchange Visitor Information System (SEVIS). 

Supplemental Information

Preferred Qualifications:

  • Master's Degree from an accredited institution.
  • 3 years' experience in international admissions or international programs at the college/university level.
  • Experience working with SEVIS (Student and Exchange Visitor Information System) and immigration policies and procedures.
  • Experience using SMS, Access and PeopleSoft databases.
  • Experience living or working in another country.
  • Ability to speak a second language.
  • Experience tracking expenditures and reconciling budgets.
  • Experience reviewing foreign transcripts and bank statements.

 
Salary Statement:
$49,236 annually
Benefits include vacation/ sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
 
APPLICATION PROCESS
Required Online Application Materials:

  • Clark College Online Application
  • Letter of application describing background and experience related to qualifications and responsibilities of the position
  • Current résumé
  • Unofficial copy of all transcripts/certifications uploaded with online application or delivered to the Human Resources office in person or by fax (360-992-2873).
  • Responses to the supplemental questions (included in the online application process)

 
Please apply online at http://www.clark.edu/jobs
 
To contact Clark College Human Resources, please call (360) 992-2105.
 
Application Deadline: 
Required application materials must be completed and submitted online by 3 p.m., June 1, 2017.
 
Condition of employment:
Finalist(s) for this position will be subject to a pre-employment background check as a condition of employment. Completion of academic degrees will also be verified through receipt of official transcripts.
 
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.
 
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on the campus, and crime statistics for the most recent 4-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133.  The most recent Annual Security Report can be viewed here:  http://www.clark.edu/student_services/security/report.php

ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
 
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.
 
 
Clark College Human Resources
May 10, 2017
17-00026