Office Coordinator

  • JCDecaux
  • New York, NY, United States
Full Time Admin-Clerical

Job Description

Daily responsibilities:

  • Manage the company’s lobby area; greets and directs all visitors, including vendors, clients, job candidates and executives.
  • Ensure completion of paperwork, sign-in and security procedures. Handles special administrative projects, as well as overflow work from department and executive assistants.
  • Place, receive and route a high volume of calls
  • Supply information to callers, relay messages and announce visitors.  
  • Handle all incoming and outgoing mail, packages, and UPS shipments.
  • Order office supplies and review all orders for office supplies.
  • Be “answer-person” for JCD NA, i.e. thorough knowledge of US and global operations in order to route calls and inquiry from external and internal people efficiently.
  • Knowledge of how to use office equipment (i.e.: copiers, postage machine)
  • Inspect office, make sure kitchen is clean and stocked, paper is loaded printers, bathroom is in good order, all supplies are well-stocked
  • Manage conference room calendar
  • Act as liaison with regional offices
  • Building liaison which includes collaborating with janitorial staff in order to schedule cleaning services and pest control on a monthly basis
  • Ensure that first aid kit is well-stocked and in compliance with OSHA regulations
  • Update excel phone list on server
  • Recycling manager

 

 

Requirements:

  • College degree preferred
  • Professional demeanor and appearance
  • Excellent interpersonal skills
  • Teamwork
  • Open minded and tactful
  • Ability to handle confidential issues with discretion
  • Superior written and verbal communication skills
  • Punctual (hours are 8:30 am – 5:30 pm, one hour for lunch)
  • Quick-thinking
  • Proficient in Microsoft Office Suite

Occupations

Administrative Support

Education Requirements

Bachelor's Degree (BA or BS)