Manage the company’s lobby area; greets and directs all visitors, including vendors, clients, job candidates and executives.
Ensure completion of paperwork, sign-in and security procedures. Handles special administrative projects, as well as overflow work from department and executive assistants.
Place, receive and route a high volume of calls
Supply information to callers, relay messages and announce visitors.
Handle all incoming and outgoing mail, packages, and UPS shipments.
Order office supplies and review all orders for office supplies.
Be “answer-person” for JCD NA, i.e. thorough knowledge of US and global operations in order to route calls and inquiry from external and internal people efficiently.
Knowledge of how to use office equipment (i.e.: copiers, postage machine)
Inspect office, make sure kitchen is clean and stocked, paper is loaded printers, bathroom is in good order, all supplies are well-stocked
Manage conference room calendar
Act as liaison with regional offices
Building liaison which includes collaborating with janitorial staff in order to schedule cleaning services and pest control on a monthly basis
Ensure that first aid kit is well-stocked and in compliance with OSHA regulations
Update excel phone list on server
College degree preferred
Professional demeanor and appearance
Excellent interpersonal skills
Open minded and tactful
Ability to handle confidential issues with discretion
Superior written and verbal communication skills
Punctual (hours are 8:30 am – 5:30 pm, one hour for lunch)
Proficient in Microsoft Office Suite
JCDecaux North America, Inc. is part of JCDecaux Out-of-Home Media Group, an international media and communications company founded in 1964. JCDecaux is the number one outdoor advertising specialist in the world, as well as the market leader in Europe and in Asia Pacific.
As the inventor of the "Street Furniture" concept in 1964, the JCDecaux Group is one of only two companies worldwide to focus exclusively on outdoor advertising and develop activities in all three segments: street furniture, billboard and transport advertising.
JCDecaux is n°1 worldwide for street furniture, n°1 worldwide in transport, n°1 in Europe for billboard advertising, n°1 worldwide in self-service bicycles, and n°1 worldwide for airport advertising with concessions in 140 airports. The Group has operations in more than 60 countries with a presence in over 3,690 cities, reaching over 345 million people daily worldwide.