Bureau Personnel Administrator (Administrative Assistant)

  • City of Portland
  • 1120 Southwest 5th Avenue, Portland, OR, United States
Full Time Admin-Clerical Customer Service Government Human Resources Transportation

Job Description

Applications for this position will be accepted, on-line, until 75 completed applications have been received, but will close no later than 4:30 pm, on April 10, 2017.  Applications received after the 75 limit has been reached will not be included in this recruitment process.

The City of Portland is seeking a Bureau Personnel Administrator (Administrative Assistant) in the Portland Bureau of Transportation (PBOT).  This role contributes to an internal services team that coordinates, for the entire bureau: personnel administration; leave administration; employee data, organization and position management; hiring processes; employee onboarding and off boarding functions; and other related responsibilities. This position serves as PBOT's Operating Bureau Personnel Administrator (OBPA) and provides both employees and supervisors/managers with technical guidance on a wide range of administrative processes.

The Administrative Assistant is expected to carry out individual responsibilities with initiative, independence as well as collaboration, and exercise sound professional judgment and excellent communication skills. The incumbent will need to function effectively across all levels of the PBOT organization, utilize expert judgment in a wide variety of circumstances, be able to handle confidential information, advise employees and supervisors/managers with fact-based information and recommendations as well as tact and diplomacy, and play a key role in streamlining bureau processes. Experience in SAP is preferred but not required.

The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit www.portlandoregon.gov/pbot.  The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community

For more information, or to apply, please visit www.portlandoregon.gov/jobs


Administrative Support, Filing-Records Management, General-Other: Administrative-Clerical


$4,147.00 - $6,387.00 Monthly