Administrative/Office Coordinator

  • The Nature Conservancy
  • Phoenix, AZ, United States
Full Time Admin-Clerical

Job Description

The Administrative / Office Coordinator is responsible for performing multiple administrative functions related to the Arizona business unit. Responsible for the day-to-day office activities in Phoenix. Responsible for purchasing, filing, mailroom operations, facility management, vehicle maintenance, telecommunications, and reception duties. Schedules and coordinates logistics for meetings and assists with special events. Provides administrative support to Arizona Chapter by preparing correspondence and materials, preparing meeting agendas, handling travel arrangements and scheduling and processing expense reports. Performs assigned Information Systems, Human Resources, and Finance administrative tasks, including making deposits, processing payables, processing forms and preparing reports and acting as Phoenix “key user.”  May provide administrative support to some specific positions as assigned. Documents program procedures for reference by staff.  Uses available systems and resources to maintain, track and research data, and produce and review reports. Collaborates with other administrative and operational staff to ensure coverage. Applies established processes and practices to improve effectiveness. Coordinates activities with multiple variables, setting realistic deadlines and managing the timeline. May assist with the training of program volunteers, and may coordinate the activities of volunteers. Handles inquiries about business unit activities and assists in the preparation of program materials and correspondence. Works cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. May communicate on behalf of the supervisor with internal and external sources, including staff, donors, vendors, and business relations to coordinate arrangements, convey information, and ensure successful execution of program. May be involved in short-term project work. May be involved in work associated with other business units.

For more information and to apply, please visit www.nature.org/careers and search for job ID# 45298 in the keyword search. Deadline to apply is 11:59 PM EST, April 3, 2017. 

The Nature Conservancy is an Equal Opportunity Employer. Women, minorities, people with disabilities and veterans are encouraged to apply.

Occupations

Administrative Support, Executive Support, Filing-Records Management, General-Other: Administrative-Clerical, Office Management, Property Management

Tracking ID

45298