Legal Secretary

  • Starnes Davis Florie LLP
  • Birmingham, AL, United States
Full Time Legal

Job Description

Civil litigation defense firm is looking for someone who is self-sufficient and able to handle an extremely heavy litigation desk. Expert knowledge of court calendaring and filing, drafting and editing motions, transcription, and finalizing discovery and pleadings, etc. Candidate must have outstanding written and verbal communication skills, including the ability to professionally interact with clients, attorneys, and staff.


  • Provide direct support for 3 to 4 Attorneys
  • Prepare, format, edit, and review legal documents, including state and federal briefs
  • Draft and type various types of documents, including correspondence/e-mails; proofread all work, including reading documents for content and context.
  • Handle filing of pleadings and discoveries
  • Communicate and interface with clients
  • Assist attorney with accurate, daily entering of time into the accounting timekeeping program.
  • Schedule/calendar appointments such as client meetings; coordinating attorney calendar with other attorneys within the Firm, and reminding attorney of various meetings, appointments, etc.
  • Coordinate travel arrangements as necessary, including transportation, automobile rentals and hotel reservations. Prepare and submit proper expense reports within guidelines of firm travel policies
  • Organize and schedule small and large meetings in person and/or via conference calls which may include arranging for conference rooms and meals
  • Performing other related duties required based upon the unique practice of the attorney, such as, but not limited to, practice development initiatives and committee projects and responsibilities
  • Assisting as backup secretary for other timekeepers when necessary. Assisting other secretaries with overflow work

Qualifications and Skills:

  • Minimum of five years of experience working in a litigation law firm
  • Experience with e-Filing in both State and Federal Courts
  • Strong knowledge of Microsoft Word, Excel, Outlook, and Adobe
  • Ability to create and edit briefs, including citations, Table of Contents, and Table of Authorities¬†
  • Ability to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadlines
  • A professional manner with clients, attorneys, paralegals and other staff members
  • Ability to make productive use of working hours and exhibit strong time and priority management skills
  • Above average skills required on typing (70 wpm); dictation transcription (70 wpm); spelling; sentence structure; proofreading and punctuation
  • Reliable, flexible and able to work with attorneys who have a variety of different working styles and requests
  • Ability to work under pressure and be flexible to work overtime when necessary
  • Collaborative and helpful, and able to embrace the challenge of helping others to complete projects as a team
  • Exceptional written and verbal communication skills, with extreme attention to detail and ability to prioritize quickly

Competitive Compensation and benefits package offered. Equal Opportunity Employer. Criminal History Background Check Required.


Paralegal & Legal Secretary

Education Requirements

High School Diploma


commensurate with experience