1 job(s) at Congressional Hispanic Caucus Institute
Congressional Hispanic Caucus Institute
1128 16th Street Northwest, Washington, DC, United States
The staff accountant will be responsible for month-end and year-end close, general ledger analysis, the proper recording of all financial transactions that impact the general ledger, maintenance and reconciliation of asset and liability accounts, cash management, bank and investment reconciliations, fixed asset management and preparation of monthly journal entries.
Essential Duties and Responsibilities
Complete monthly general ledger work in a timely, accurate manner to expedite month-end close:
All input to be complete no later than 9th working day of the following month
Prepare and input all allocation journal entries (salary, benefits, postage)
Complete monthly reconciliations (of all asset and liability accounts) and input related journal entries
Record monthly investment income and reconcile investment accounts
Input all recurring, month end and adjusting journal entries (e.g, prepaids, payroll, taxes, depreciation/ amortization, deferred rent, etc.)
Produce monthly accounts receivable and multi-year grant reports
Responsible for accurate revenue recording:
Preparation and delivery of timely, accurate invoices and accompanying docs to supporters
Ensure accurate recording of invoices in accounting system
Ensure accurate recording of receipts
Ensure accurate recording of accounts receivable
Primary responsibility for collection calls and documentation of those calls
Cash management/ bank accounts:
Monitor cash balances to ensure adequate funds on hand to meet obligations
Ensure timely deposits
Record EFT/ACH payments/receipts
Complete paperwork to initiate transfers between CHCI accounts as needed
Perform all bank reconciliations and related adjusting entries
Ensure all outstanding items on bank recs addressed on timely basis
Maintain general ledger and subsidiary accounts:
Prepare opening, adjusting, recurring journal entries
Post entries with approval from Controller
Prepare investment reconciliation
Document monthly reconciliations (all asset and liability accounts)
Ensure agreement between subsidiary accounts (such as receivables, investments, fixed assets) with financial reports
Ensure all regular weekly, monthly, annual deadlines met
Weekly – invoicing, accounts receivable, revenue recording, AP review and posting
Monthly – monthly close, general ledger account reconciliations (all asset and liabilities)
Annually – 5500, 1099s, audit schedules as assigned
Fixed asset management
Ensure equipment, furniture and fixtures capitalized according to policy
Review maintenance and expense accounts regularly to ensure no fixed assets are expensed
Maintain and update depreciation schedule monthly
Input monthly entry for capitalized lease
Maintain listing of all fixed assets
Ensure appropriate journal entries made for all items sold or discarded
Review and post accounts payable.
Assist in documenting and monitoring internal controls
Input budget into accounting system
Assist in preparation of audit schedules and pulling audit samples.
Recommend changes to accounting policies, procedures and internal controls when appropriate.
Maintain chart of accounts:
Add new accounts and ensure integrations into statements
Inactivate unused accounts and cost centers
Be responsive to co-worker information requests and provide financial assistance to other departments.
Secondary Duties and Responsibilities:
Assists Controller with regular duties as needed.
Assists with special projects, analysis and data gathering.
Cross-train on primary controller duties to serve as back-up in absence.
Performs other duties as assigned.