New York, NY, United States
JCDecaux is seeking a Print Production Assistant to assist in Printing Services. The primary function of the Printing Services department is to provide sales support and client services to increase revenue. The Production Assistant will provide support for project management, production estimates, invoice processing, revenue tracking and act as a back-up to the Director of Printing Services when needed – all of which serve as support to the Sales team and help manage client printing / outdoor media installation projects. Other general production tasks include following up on orders with vendors, communicating status with internal teams and managing sales requests in a timely manner.
Provide estimates to sales teams for multiple markets as needed.
Provide support for managing production of diverse OOH advertising formats across multiple markets.
Track new jobs as assigned from estimate to final invoice
Communicate project status with internal teams as needed (Sales, Operations, Sales Admin).
Maintain monthly production report
Follow up with vendors as needed for orders, requests and costs.
Maintain, organize and keep abreast of workflow in order to meet or stay ahead of all deadlines.
Gather a clear and organized understanding of JCDecaux Printing Services objectives for sales support and revenue expectations.
Maintain open and professional communication with members from Sales, Operations and other departments as needed, with occasional client contact.
1-3 years minimum working experience
Experience working with MSOffice (emphasis on Excel)
Working knowledge of Adobe Creative Suite, and Filemaker Pro
Quick learner with problem-solving skills
Excellent organization skills
Must thrive in a fast-paced environment – not easily overwhelmed
Interest in print production and/or project management required
Interest in advertising is a plus
Understanding of sales support and client service
Previous job experience in a sales support environment as well as experience in a print production or project management role is recommended but not required.
New York, NY, United States
Manage the company’s lobby area; greets and directs all visitors, including vendors, clients, job candidates and executives.
Ensure completion of paperwork, sign-in and security procedures. Handles special administrative projects, as well as overflow work from department and executive assistants.
Place, receive and route a high volume of calls
Supply information to callers, relay messages and announce visitors.
Handle all incoming and outgoing mail, packages, and UPS shipments.
Order office supplies and review all orders for office supplies.
Be “answer-person” for JCD NA, i.e. thorough knowledge of US and global operations in order to route calls and inquiry from external and internal people efficiently.
Knowledge of how to use office equipment (i.e.: copiers, postage machine)
Inspect office, make sure kitchen is clean and stocked, paper is loaded printers, bathroom is in good order, all supplies are well-stocked
Manage conference room calendar
Act as liaison with regional offices
Building liaison which includes collaborating with janitorial staff in order to schedule cleaning services and pest control on a monthly basis
Ensure that first aid kit is well-stocked and in compliance with OSHA regulations
Update excel phone list on server
College degree preferred
Professional demeanor and appearance
Excellent interpersonal skills
Open minded and tactful
Ability to handle confidential issues with discretion
Superior written and verbal communication skills
Punctual (hours are 8:30 am – 5:30 pm, one hour for lunch)
Proficient in Microsoft Office Suite